the
ROOM
Operating budget
Draft one · 7 October 2026
Every number is dated, and every guess says so
The lines we can put a number on today. Each one says where the number comes from.
| Line | A month | A year |
|---|---|---|
| Room, The Urban SocialOne breakfast and one evening a month, as proposed. Waiting on Jeremy and Kellie's answer. | $500 | $6,000 |
| Breakfast cateringThe August estimate. No caterer has quoted it. | $150 | $1,800 |
| Bookkeeping, CynthiaHer rate, the same in year one and year two. | $175 | $2,100 |
| General liability insuranceA planning figure: The Hartford's published average for its small business customers. Quote needed. | $68 | $810 |
| Tennessee LLC annual report$300 a year for a two-member LLC, from the Secretary of State. | $25 | $300 |
| Tennessee franchise tax, minimum$100 a year for any LLC registered in Tennessee, from the Department of Revenue. | $8 | $100 |
| Running cost, priced so far | $926 | $11,110 |
If dues run through Stripe, each $40 payment costs 2.9% plus 30 cents, which is $1.46. So a member brings in $38.54 a month, and every count on this page uses that number.
| Line | Amount |
|---|---|
| Formation, CynthiaForming the entity and doing the filing work. | $1,000 |
| Articles of OrganizationTennessee filing fee for an LLC with two members. | $300 |
| Federal tax ID (EIN)Free from the IRS. | $0 |
| One-time costs | $1,300 |
| Opening contributions, $500 eachAs written in the draft operating agreement. | $1,000 |
The room starts in November and the public launch is 14 January, so two months of costs land before most members pay.
| Line | Amount |
|---|---|
| One-time costsFormation and the Articles. | $1,300 |
| Room, two months | $1,000 |
| Bookkeeping, two monthsAssumes Cynthia starts in November. | $350 |
| Insurance, two months | $135 |
| Out before launch | $2,785 |
| Short of our $1,000 | $1,785 |
The eleven founding members counted on 8 August, paying from November, bring in about $848 over the two months. The $20 soft launch tickets add to that. And if The Urban Social takes the website trade, the room costs no cash at all through December 2027.
Food for the November and December gatherings is not in this table yet.
| Line | A month | Members |
|---|---|---|
| Members needed to cover the running costThe lines priced so far. | $926 | 25 |
| Members needed to also pay both founders$250 a month each, from Schedule B of the draft operating agreement, starting the month after the company is profitable. | $1,426 | 37 |
| A full room of thirty brings in$230 a month left after running costs, $270 a month short of paying both founders. | $1,156 | 30 |
One room of thirty covers its running costs. Paying the two of us takes at least $270 a month, about $3,240 a year, from sponsors, and more once the unpriced lines below get numbers. That is the floor for the sponsorship deck.
The draft agreement also holds back three months of costs as a reserve before any profit is shared, which today is about $2,778.
Every one of these is real. Each needs a quote or a decision before the break-even above is honest.
| Line | How it gets a number |
|---|---|
| Evening workshop food | Decide whether there is any, then quote it. |
| Speakers | Decide whether speakers are paid, given a gift, or neither. |
| Photography, Ashlyn | Her quote for a breakfast a month. |
| Social posting, Faith | Her monthly rate from January. |
| Printing | Quotes for name badges, thread cards and bingo cards. |
| Event supplies | A list for one breakfast, priced once. |
| Business bank account | Choose a bank and read its monthly fee. |
| Website, software and member data | Kate's $250 a month in the draft agreement starts once the company is profitable. Until then, decide whether anything is charged. |
| Domains | The renewal price on the two .org names, once ownership moves to the company. |
| Marketing | Decide on a monthly amount, if any, for the launch. |
| Tennessee excise tax | Charged on net earnings, so small while profit is small. Cynthia confirms. |
| Federal tax return | A two-member LLC files a partnership return. Cynthia says whether preparing it is inside her $175. |
The room is more than half the running cost. These answers change it.
1
$500 a month for both events, that plus $75 an hour for extra weeknights, or the website trade in place of cash rent.
2
We asked for it to be. At published rates it is $75 an event.
3
November is proposed. Do November and December cost the full $500 if we meet less?
4
We need a standing breakfast day and a standing evening, Monday to Thursday, set a few months ahead.
5
Setup starts at 6:00am. Confirm the room is ours from then.
6
Are they included, and does the room come with linens or a coffee service?
7
Can we bring our own caterer, and are there any rules or fees for it?
8
Does he need a certificate naming The Urban Social, and at what limits? That sets our insurance line.
9
Speakers show slides and the breakfast streams live. If the room has none, we rent or buy it.
10
Any deposit, what happens on a bad-weather morning, and where thirty women park at 7:30am.
The Woven Room
Operating budget, draft one, 7 October 2026. It takes over the money section of the business plan, which priced the room, the food and the books and left the rest open.